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<br />SURPRISE POLICE DEPARTMENT <br /> <br />INFORMATION SYSTEMS (IS) PROCEDURES ADM-14 <br /> <br />EFECTIVE LAST REVISED NEW REVISED CALEA PAGE <br />DATE DATE DATE STANDARDS MET <br />1 of 6 <br />03-29-18 06-20-18 YES <br />08-09-04 <br /> <br /> <br />I. PURPOSE <br /> <br />The purpose of this directive is to establish policy and procedures in accordance <br />with City of Surprise policy and public safety regulations and standards on the <br />proper use of information technology devices, software and systems utilized in <br />the Surprise Police Department. <br /> <br />II. POLICY <br /> <br />The availability and use of information technology within the work environment <br />has provided for enhancement of productivity and effectiveness. These <br />technologies support rapid transfer and broad distribution of sensitive information <br />that can also have damaging effects on the Department, its members, and the <br />public, If not managed properly. This policy provides appropriate controls to <br />safeguard sensitive Department information whether at rest or mobile. <br /> <br />It is the policy of the Surprise Police Department that all members abide by the <br />policies set forth herein when using personal computers and other electronic <br />devices, internal and external databases, the Internet, email, voice mail, mobile <br />data terminals/computers, fax machines, and related electronic messaging <br />devices. <br /> <br />Communications sent by email or other electronic messaging applications may <br />be subject to disclosure under Arizona Public Records Law or in litigation. No <br />Department member shall have any expectation of privacy with regards to any <br />information on electronic devices of any type which are used for City business. <br /> <br />III. DEFINITIONS <br /> <br />Term Definition <br />Information Systems For purposes of this policy, information systems <br />include personal computers, email, voice mail, desk <br />(IS) <br />and mobile phones, personal data assistants, <br />tablets, paging systems, electronic bulletin boards, <br />the Internet, mobile data terminals/computers, fax <br />machines, wireless technologies, and other related <br />services such as Spillman, CAD, etc. <br /> <br /> <br />