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<br />SURPRISE POLICE DEPARTMENT
<br />
<br />PUBLIC INFORMATION UNIT ADM-02
<br />
<br />DATE DATE REVISE CALEA STANDARDS PAGE
<br />ISSUED EFFECTIVE DATE MET
<br />1 of 4
<br />09-17-02 05-08-09 YES
<br />09-17-02
<br />
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<br />I. PURPOSE
<br />
<br />The purpose of this directive is to establish guidelines and procedures to be
<br />used when the media is involved in any function of the Surprise Police
<br />Department.
<br />
<br />II. POLICY
<br />
<br />The policy of the Surprise Police Department is to inform the public and news
<br />media of events that may affect the citizens in the City of Surprise. The
<br />Department will notify the news media when substantive changes to this policy
<br />are being made.
<br />
<br />III. PROCEDURE
<br />
<br />A. To ensure that the Public Information Officer (PIO) is prepared for
<br />possible inquiries from media outlets, it is important that the PIO be
<br />advised of certain incidents. The following list of incidents includes, but is
<br />not limited to, those situations when the on-duty patrol supervisor should
<br />notify the PIO as soon as practical:
<br />
<br />1. Any incident where the media has shown interest or there is
<br />likelihood that they will show interest.
<br />2. Any police involved shooting involving an officer of the Surprise
<br />Police Department or another agency within the City of Surprise.
<br />3. Any fatal collision.
<br />4. Any homicide or suspicious suicide.
<br />5. A major civil disturbance or riot.
<br />6. Any sniper situation.
<br />7. A barricaded subject, hostage situation or a confirmed shooting.
<br />8. Any mass arrest situation.
<br />9. Any aircraft or train accidents.
<br />10. Bomb related incidents where a device has been found.
<br />11. Arrest or crime involving any police officer.
<br />12. Any child abduction.
<br />
<br />B. Public Information Officer responsibilities include, but are not limited to:
<br />
<br />1. Prepare and distribute press releases, which promote programs or
<br />events to the appropriate outlets.
<br />2. Available to respond to news media inquiries.
<br />3. Available to respond to scenes or assist the on-duty/on-call
<br />Lieutenant or Supervisors with the release of information to the
<br />news media.
<br />4. Coordinate and authorize the release of information regarding
<br />victims, witnesses, suspects, and the releases of confidential
<br />
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