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<br />SURPRISE POLICE DEPARTMENT <br /> <br /> <br />UNPLANNED ABSENCES AND MONITORING ADM-11 <br /> <br />DATE LAST REVISED NEW REVISED CALEA STANDARDS <br />PAGE <br />EFFECTIVE <br />DATE DATE MET <br />1 of 7 <br />N/A 04-21-14 YES <br />06-12-09 <br /> <br /> <br />I. PURPOSE <br /> <br />The purpose of this policy is to establish the Department’s expectations, <br />employee responsibilities and monitoring guidelines regarding unplanned <br />absences. <br /> <br />II. POLICY <br /> <br />The policy of the Surprise Police Department is to effectively manage the use of <br />unplanned absences as part of an overall effort to ensure sufficient staffing for all <br />functions within the Department. <br /> <br />III. DEFINITIONS <br /> <br />Absence <br />Any time an employee is not actually working during <br />the employee’s scheduled work hours, regardless of <br />whether the absence is approved or not approved. <br />Employee <br />A person working for the Department for <br />compensation who occupies a position subject to <br />appointment, promotion, demotion, or removal by <br />an appointed official or city council. <br />Exempt Employee <br />An employee who, due to the nature of the duties of <br />their employment position with the Department, has <br />been determined to be exempt from the minimum <br />wage and overtime provisions of the Fair Labor <br />Standards Act (FLSA). <br />IPR <br />Individual Performance Record. <br />Monitoring Period <br />A 12-month period of time using a rolling calendar. <br />Non-exempt Employee <br />An employee who, due to the nature of the duties of <br />their employment position with the Department, has <br />been determined to be non-exempt from (covered <br />by) the minimum wage and overtime provisions of <br />the Fair Labor Standards Act (FLSA). <br />Occasion <br />One or more consecutive days or partial days of <br />unplanned absence taken for the same reason. <br />Planned Absence <br />Any approved absence that has been requested <br />with at least a 10 hour notice (12 hour notice for <br />Communications employees), generally in writing, <br />on a Leave Request Form and has been approved <br />by the employee’s supervisor. <br /> <br />